Revenue and expenditures overview

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Thanks to this overview you can see whether your economic management was good. Simply, the sum of all revenues is confronted with the sum of expenditures. Usually a single sponsor just wants to know whether you can provide enough expenditure receipts for the money he gave you, therefore you often don’t have to do any total overview.


Contents

[edit] Example

Income 300,00 €
Date Description Sum
2011-10-03 Cash transfer 200,00 €
2011-11-15 Fees 100,00 €


Expenditures 279,52 €
Receipt list no. Cost type Sum
1 Rent / Occupancy costs 50,00 €
2 Traveling costs 42,20 €
3 Accommodation / Lodging 120,02 €
4 Catering / Board 120,02 €
5 Insurance / Visas/ Fees 0,00 €
6 Copying / Office materials 23,30 €
7 Postage / Internet / Telephone/Fax 4,00 €
8 Public relations / Advertisment 0,00 €
9 Purchase Costs 0,00 €
10 Compensation for expenses for external persons 40,00 €
11 Personnel Costs/ staff costs 0,00 €


Difference + 20,48 €
Income 300,00 €
Expenditures 279,52 €

[edit] Additional payments

If the sum of expenditures oversteps the sum of revenues and if it was agreed in the contract, you can ask for an additional payment.

[edit] Repayments

A positive number in the column “Evaluation” means that you got more money than you actually spent. This money is to be paid back. However, you can often agree upon using it rationally for the project purposes.

[edit] Reallocating

Reallocating means the formal act when sponsor declares that instead of paying back the remaining funds they can be used for another type of costs.

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