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Prioritisation is one of the most common techniques when it comes to time management, especially when the time is limited. It allows relocating time in more relevant actives and increases the problem-solving potential.


[edit] Prioritisation tools

Prioritisation is usually proceeded after a group process of brainstorming. For this purpose there should be the facilitator keeping the team focused on the main objectives and fostering the creativity of the participant in the brainstorming. The team members on the other hand should contribute with ideas and strategies and keep a record on the whole activity. Once a list of all the activities regarding the process is done, the team could implement techniques like the Action Priority Matrix, Urgent/Important Matrix or multi-voting.

[edit] Action Priority Matrix

In order to carry out the prioritisation a team should agree on common criteria. The most used criteria in prioritisation are Impact and Do-ability. If they are positioned in a chart, the issues placed in the upper right corner should those with the highest prioritisation.


[edit] Urgent/Important Matrix

Other useful tool for prioritisation could be the Urgent/Important Matrix. Similar to the Action Priority Matrix, this tool presents in a graphic way the critical issues that need to be approached first.

Urgent/Important Matrix

[edit] Multi-voting

Multi-voting is a simple technique for prioritisation in groups of different sizes. It helps narrowing down the important objectives and the process of agreement on common activities that need to be prioritised. Supposed that a list of issues that have to be addressed is already created, a facilitator gives to each team member 10 self-stick dots. For correct prioritising each participant should use all the 10 dots for voting, but not placing more than four on a single issue. Often, after everyone have placed their dots, there are two or three most voted activities. In case there are no clear winners, each participant is given three more dots. This time only top priorities have to be voted using only one dot. Usually, this activity takes around 20-30 minutes, depending on the list of issues and number of participants and it is followed by a group discussion.

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