Revenue and expenditures overview
Thanks to this overview you can see whether your economic management was good. Simply, the sum of all revenues is confronted with the sum of expenditures. Usually a single sponsor just wants to know whether you can provide enough expenditure receipts for the money he gave you, therefore you often don’t have to do any total overview.
|2011-10-03||Cash transfer||200,00 €|
|Receipt list no.||Cost type||Sum|
|1||Rent / Occupancy costs||50,00 €|
|2||Traveling costs||42,20 €|
|3||Accommodation / Lodging||120,02 €|
|4||Catering / Board||120,02 €|
|5||Insurance / Visas/ Fees||0,00 €|
|6||Copying / Office materials||23,30 €|
|7||Postage / Internet / Telephone/Fax||4,00 €|
|8||Public relations / Advertisment||0,00 €|
|9||Purchase Costs||0,00 €|
|10||Compensation for expenses for external persons||40,00 €|
|11||Personnel Costs/ staff costs||0,00 €|
|Difference||+ 20,48 €|
If the sum of expenditures oversteps the sum of revenues and if it was agreed in the contract, you can ask for an additional payment.
A positive number in the column “Evaluation” means that you got more money than you actually spent. This money is to be paid back. However, you can often agree upon using it rationally for the project purposes.
Reallocating means the formal act when sponsor declares that instead of paying back the remaining funds they can be used for another type of costs.